--- title: How Penistone Grammar reshaped teacher workload description: When Penistone Grammar set out to reshape teacher workload at the school, improving communication was top of the agenda. They analysed the average number of emails received per individual over a 30-day period to understand the volume being received. image: https://inspire.frogeducation.com/hubfs/Blogs/Frog%20Ribbits/2%20-%20Featured%20Images/Ribbit_Featured_Penistone.jpg --- [![Logo.png](https://frogeducation.com/application/files/5115/3208/9995/Logo_colourflash_new3_full.png)](https://frogeducation.com/community) [![Logo.png](https://frogeducation.com/application/files/6215/3209/0013/Logo_colourflash_new3.png)](https://frogeducation.com/community) ![Menu](https://frogeducation.com/application/files/8015/3252/6473/Community-Open.jpg) ![Menu](https://frogeducation.com/application/files/2515/3252/6474/Community-Close.jpg) [![Search](https://frogeducation.com/application/files/9714/9390/7070/Search.png)](https://frogeducation.com/community/search) ![](https://frogeducation.com/application/files/5814/9813/8680/Splitter.png) [**FROG**EDUCATION.COM](https://frogeducation.com/) [![](https://frogeducation.com/application/files/5215/3114/2805/Icon_Courses.png) Guides](https://frogeducation.com/community/training) [![](https://frogeducation.com/application/files/9514/9700/0534/Icon_Inspiration.png) Case Studies](https://frogeducation.com/community/inspiration) [![](https://frogeducation.com/application/files/9514/9700/0531/Icon_Product.png) Product](https://frogeducation.com/community/product-updates) [![](https://frogeducation.com/application/files/6014/9700/0533/Icon_News.png) Events & Webinars](https://frogeducation.com/community/events) [![](https://frogeducation.com/application/files/9915/0849/4517/Icon_NewsItems.png) Service Status](https://frogeducation.com/servicestatus) [![](https://frogeducation.com/application/files/5416/4336/2852/Icon_News-Blogs.png) News & Blogs](https://frogeducation.com/community/news-blogs) [![Frog Ribbits](https://www.frogeducation.com/application/files/5015/3114/2804/Icon_Ribbits.png) **Frog** Ribbits](https://inspire.frogeducation.com/ribbits) [![](https://frogeducation.com/application/files/7116/4336/3780/Icon_CPD.png) CPD](https://cpd.frogeducation.com) [**Frog**Code](https://frogeducation.com/frogcode) [MIS Extractors](https://frogeducation.com/community/downloads/mis-extractors) [Downloads](https://frogeducation.com/community/downloads) [Contact us](https://frogeducation.com/contact) # How Penistone Grammar reshaped teacher workload  Emails reduced by **48% ** When Penistone Grammar set out to reshape teacher workload at the school, improving communication was top of the agenda. **Their Approach** They started by issuing a staff survey, the results of which revealed the many different forms of communication typically received by form tutors: *** Emails - Tutor tray - MIS - Tutor meetings - Briefings  - Students*** They analysed the average number of emails received per individual over a 30-day period to understand the volume being received, ![EmailCount](https://inspire.frogeducation.com/hs-fs/hubfs/Blogs/Frog%20Ribbits/3%20-%20Ribbit%20Content/EmailCount.jpg?width=100&name=EmailCount.jpg) **Average number of emails 387**   Their chosen solution was Frog - here's what they put into action: ![Tick_1](https://inspire.frogeducation.com/hs-fs/hubfs/Blogs/Frog%20Ribbits/3%20-%20Ribbit%20Content/Tick_1.png?width=20&name=Tick_1.png)** Placed all policy documentation and notices on Frog** **![Tick_1](https://inspire.frogeducation.com/hs-fs/hubfs/Blogs/Frog%20Ribbits/3%20-%20Ribbit%20Content/Tick_1.png?width=20&name=Tick_1.png) Set clear and consistent rules for communication practice** **![Tick_1](https://inspire.frogeducation.com/hs-fs/hubfs/Blogs/Frog%20Ribbits/3%20-%20Ribbit%20Content/Tick_1.png?width=20&name=Tick_1.png) Removed other methods, for a single source of truth** **The Impact** ![Tick_1](https://inspire.frogeducation.com/hs-fs/hubfs/Blogs/Frog%20Ribbits/3%20-%20Ribbit%20Content/Tick_1.png?width=20&name=Tick_1.png)** Staff no longer raising communication as an issue** **![Tick_1](https://inspire.frogeducation.com/hs-fs/hubfs/Blogs/Frog%20Ribbits/3%20-%20Ribbit%20Content/Tick_1.png?width=20&name=Tick_1.png) Every stakeholder has access to the information required** **![Tick_1](https://inspire.frogeducation.com/hs-fs/hubfs/Blogs/Frog%20Ribbits/3%20-%20Ribbit%20Content/Tick_1.png?width=20&name=Tick_1.png)  2017-18 number of emails dropped by 48%** [**![VideoLink-Penistone#](https://inspire.frogeducation.com/hs-fs/hubfs/Blogs/Frog%20Ribbits/3%20-%20Ribbit%20Content/VideoLink-Penistone%23.jpg?width=261&name=VideoLink-Penistone%23.jpg)**](https://frog.planetestream.com/View.aspx?id=2360~4l~LqqjFkRa&code=FD~mOTbQyvPXmaVgUCIzZ98TgaYefGmygCyy4qOKkN79LMcLPHXzNnMsXa86b&ax=6F~Vf8wSQgsVs9D) **Mike O'Brien - Strategic IT Lead** Penistone Grammar School  [![Watch now](https://no-cache.hubspot.com/cta/default/2591845/cba1d4f8-c7bd-4c83-8228-7453ba4639ca.png)](https://cta-redirect.hubspot.com/cta/redirect/2591845/cba1d4f8-c7bd-4c83-8228-7453ba4639ca)   ![Kermit.jpg](https://inspire.frogeducation.com/hs-fs/hubfs/Frog%20Ribbits/Kermit.jpg?width=154&name=Kermit.jpg)   - [Tweet](https://twitter.com/share) Topics: [Product](https://inspire.frogeducation.com/ribbits/tag/product), [ribbit](https://inspire.frogeducation.com/ribbits/tag/ribbit), [Templates](https://inspire.frogeducation.com/ribbits/tag/templates), [EdTech](https://inspire.frogeducation.com/ribbits/tag/edtech), [communication](https://inspire.frogeducation.com/ribbits/tag/communication) --- [![View all Ribbits](https://no-cache.hubspot.com/cta/default/2591845/c87b6a0a-6cfd-4e26-8a6b-4afff63fa75e.png)](https://cta-redirect.hubspot.com/cta/redirect/2591845/c87b6a0a-6cfd-4e26-8a6b-4afff63fa75e) ![Logo_WHITE.png](https://www.frogeducation.com/application/files/8315/3208/2537/Logo_WHITE.png) We believe that every child can be given a unique and personal education, and that this can be delivered by today’s teachers without increasing workload through the clever use of technology. +44 (0)1422 250800 hello@frogeducation.com Dean Clough Mills, Halifax HX3 5AX         Find on **[Google Maps](https://goo.gl/maps/rpkxLpWPFHB2)** - 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